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Administrator (Ref.LCL402) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to financejobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg


  • Responsible for the day to day Client and Investor on-boarding and system set up
  • Client focused with an ability to work in a fast paced, high pressured work environment.
  • Act as a point of reference for the Institutional business to answer and resolve issues/queries
  • Keeping abreast of Regulatory changes and industry standards
  • Responsible for the system set up of client and investor static data, ensuring all data is captured, recorded and accurate in all core platforms used by the business
  • Performing Risk assessments, completing client profiles and verifying client and investor risk ratings
  • Fund investor closing tracking and monitoring
  • Working closely with the Conducting Officers, the Board and Compliance team
  • Maintaining PEP & US Client/Investor registers, reporting MI to various boards and committees
  • Maintaining outstanding documentation logs
  • Prioritizing and organizing day to day workloads
  • Dealing with internal and external day to day queries in a timely manner
  • Assist in appropriate projects and initiatives relating to operations teams
  • Attend to regular team meetings and constructively contribute
  • Understanding what is appropriate and acceptable in relation to AML/SOF/SOW/CDD
  • Assist in providing MI to the business
  • Assist in meeting team objectives and meet set internal and external SLA’s
  • Daily input of time on timesheet


  • Working towards a recognized qualification ideally within ICA or AML
  • Relevant financial industry administration experience in an on-boarding role is desirable
  • Experience working with Private Equity/Real Estate fund structures
  • Experience in data inputting and workflow management
  • Experience within AML/CDD on-boarding fund sector
  • Experience of client service delivery
  • Good understanding and knowledge of current industry AML/CFT handbook legislation, fund regulation and operating working practices
  • Good understanding of GDPR and risks associated with personal/sensitive data
  • Solid understanding of source of wealth/source of funds requirements
  • Strong written and verbal communication skills
  • Managing conflicting and demanding deadlines and organize workload effectively
  • Ability to develop strong relationships, both internally and externally
  • Accepts responsibility
  • Effective questioning style
  • Client focused with an ability to work in a fast paced, high pressured work environment
  • Inquisitive
  • Discretion, tact and diplomacy
  • Team Player
  • Flexibility
  • Enthusiasm to deliver
  • Motivation
  • Results driven
  • Strong commitment to client service excellence
  • Proactive and disciplined approach to work
  • Progressive and takes responsibility for self-development