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Assistant Manager (Ref.LCL340) – CLOSED

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to legaljobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg
(Ref.SJL339)

Responsibilities:

  • Act as a single point of contact for Fund services of the PSF existing clients, new business and prospects
  • Coordinate the preparation of the board meetings and other statutory meetings for the PSF and its clients
  • Take and draft minutes of board and other meetings, draft other legal documents as required; e.g. board unanimous circular resolutions, sole shareholders resolutions, for the approval and signature of the relevant directors/managers
  • Assist the PSF clients in the execution by appointed board members of various types of agreements, including financing agreements
  • Assist the PSF clients with the incorporation of various legal types of companies and partnerships
  • Maintain and regularly monitor the PSF compliance framework and carry out relevant KYC/AML checks in accordance with the regulatory requirements and to the Group standards
  • Draft and maintain relevant procedures and processes up to date
  • Liaise and coordinate with relevant counterparties for the opening of bank accounts for new companies
  • Liaise and coordinate with notaries, Luxembourg administrations and legal counsels
  • Liaise and coordinate with internal and external auditors, accountants
  • Ensure that all statutory filing, records and files of the PSF and its clients’ companies are up to date and accurate
  • Assist with the training of junior Staff and/or Trainees, when required
  • Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable

Requirements:

  • University degree in Law or similar professional qualification
  • Experience of developing and coaching others
  • Adequate professional experience as legal officer, paralegal, company secretary
  • Comprehensive knowledge and understanding of the Luxembourg Company Law and companies regulatory requirements; i.e. RCS filing, Apostilla formalities etc.
  • Good knowledge and understanding of AML and KYC requirements
  • Ability to review and/or prepare comprehensive board minutes
  • Working knowledge of Microsoft Office
  • Proficiency in English language, both written and spoken
  • Good working knowledge of French language
  • Persuading and influencing
  • Decision making with conflicting and demanding deadlines
  • Ability to communicate effectively on matters at Board level
  • Ability to oversee internal projects
  • Integrity
  • Adaptable and versatile
  • Discrete and tactful
  • Emotional resilience
  • ‘Can do’ attitude combined with the ability to work independently
  • Role model demonstrating appropriate office conduct and attitude to work
  • Strong commitment to client service excellence
  • Proactive and disciplined approach to work
  • Progressive and takes responsibility for self-development and that of others
  • Results driven

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