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Company Secretarial Administrator – CDD 12 months (Ref.SJL190) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to supportjobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg
(Ref.SJL190)

Responsibilities:

  • Support the smooth running of the funds and companies’ affairs
  • Co-ordinating and supporting the preparation for Board meetings and other statutory meetings including set up of conference calls, ordering refreshments, travel arrangements etc.
  • Maintaining appropriate and timely scanning/filing/archiving of electronic and paper documentation
  • Processing documents requiring execution
  • Processing of expenses and invoices
  • Ensuring timetables are followed
  • Providing accurate and timely information to other stakeholders in accordance with agreed deadlines
  • Other administrative tasks as required

Requirements:

  • At least 2 years’ experience in an administrative/team co-ordinator role
  • Strong business English skills
  • Ability to work with a high degree of autonomy whilst being a strong team player
  • Excellent attention to detail
  • Some knowledge of the asset management industry would be of benefit
  • Strong delivery focus and “can do” attitude
  • Strong and effective communication skills
  • Good resistance to stress
  • French and German will be an advantage

Apply