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Office Assistant (Ref.SJL101) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to supportjobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg
(Ref.SJL101)

Responsibilities:

  • First point of contact for all customers and guests arriving at the office
  • Answer phone calls-emails / relay messages
  • Schedule travel arrangements when necessary
  • Receive and mail packages and letters
  • Track and follow up on shipping and receiving
  • Order material and check supplier deliveries
  • Manage physical archive
  • When necessary prepare bank payments
  • Support the Management with ad-hoc inquiries
  • When needed preparation of documentation for authorities, banks etc.

Requirements:

  • Previous experience in similar role
  • Positive and and well-organized
  • Communication and coordination skills
  • Able to adhere to tight deadlines
  • Proficient in computer software programs, such as Microsoft Office applications
  • Good knowledge of office products
  • Fluent in German, English and French
  • Knowledge of other languages most particularly Luxembourgish would be an asset

Apply