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Receptionist / Office Assistant (Ref.SJL017) – CLOSED

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Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to supportjobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg
(Ref.SJL017)

Responsibilities:

  • Welcoming visitors, receiving and forwarding phone calls
  • In charge of organizing meetings, receiving and sorting post, booking hotels, taxis and preparing coffee for guests
  • Management and administrative tasks including ordering office supplies, scanning documents, filing, sending post
  • Support to management, doing various ad-hoc administrative tasks including organisation of events
  • Maintains safe and clean reception area by complying with procedures, rules, and regulations
  • Maintains continuity among work teams by documenting and communicating actions, irregularities, and continuing needs
  • In charge of filing systems
  • Contributes to team effort by accomplishing related results as needed

Requirements:

  • Fluent in English, German and French
  • 2- 3 years of experience in a similar role
  • Detail focused, organised, rigorous and dynamic
  • Flexible and solution orientated
  • Excited by the opportunity to contribute to the success of the team
  • Relationship builder that can quickly establish credibility at all levels within the company
  • Communicate in an open and honest way
  • Strong organisational and communication skills
  • Very good knowledge of MS Office is required (Word, PowerPoint, Excel and Outlook)
  • Excellent knowledge of office equipment

Apply