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Senior Fund Administrator (Ref.LCL400) – OPEN

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to legaljobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg


  • Act as a single point of contact for corporate services of the PSF existing clients, new business and prospects
  • Coordinate the preparation of the board meetings and other statutory meetings for the PSF and its clients
  • Take and draft minutes of board and other meetings
  • Draft other legal documents as required
  • Process the fund investment transactions from the administration side
  • Process the AML/KYC and client/investor on-boarding
  • Process the capital transactions (closings, capital calls, distributions, capital increases)
  • Assist the PSF clients in the execution by the company appointed board members
  • Assist the PSF clients with the incorporation of various legal types of companies and partnerships
  • Maintain and regularly monitor the PSF compliance framework
  • Carry out relevant KYC/AML checks in accordance with the regulatory requirements
  • Draft and maintain relevant procedures and processes up to date
  • Liaise and coordinate with relevant counter parties for the opening of bank accounts for new companies
  • Liaise and coordinate with notaries, Luxembourg administrations and legal counsels
  • Liaise and coordinate with internal and external auditors, accountants
  • Ensure that all statutory filing, records and files are up to date and accurate
  • Assist with the training of junior Staff and/or Trainees, when required
  • Apply as required the escalation procedure to Management and/or the Compliance Officer as applicable.
  • When necessary support the Senior Manager or Directors with other tasks and activities
  • Ensure adequate cover of tasks is maintained within the Corporate Team


  • University degree in Law or similar professional qualification
  • Experience of developing and coaching others
  • Adequate Luxembourg professional experience as legal officer, fund administrator, company secretary, preferably in PE/PE funds
  • Comprehensive knowledge and understanding of the Luxembourg Company Law
  • Previous exposure to companies regulatory requirements
  • Knowledge of fund operations and Luxembourg fund structures
  • Knowledge of Transfer Agency operations for closed ended funds
  • Good knowledge and understanding of AML and KYC requirements
  • Ability to review and/or prepare comprehensive board minutes
  • Working knowledge of Microsoft Office
  • Proficiency in English, other languages considered as asset
  • Persuading and influencing
  • Decision making with conflicting and demanding deadlines
  • Ability to communicate effectively on matters at Board level
  • Ability to oversee internal projects
  • Adaptable and versatile
  • Discrete and tactful with emotional resilience
  • ‘Can do’ attitude combined with the ability to work independently
  • Role model demonstrating appropriate office conduct and attitude to work
  • Strong commitment to client service excellence
  • Proactive and disciplined approach to work
  • Progressive and takes responsibility for self-development and that of others
  • Results driven