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Senior Legal Fund Administrator (Ref.LCL101) – CLOSED

Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English by clicking on the below APPLY button.

Alternatively you can send us your profile to legaljobs@falkerin.lu. Please make sure to include job Reference#.

Work place: Luxembourg


  • Responsible for the day-to-day management of local co-investor vehicles/Funds
  • Maintain proper legal records and files and corporate governance, ensuring compliance of the vehicles/Funds to regulations
  • Act as central point of contact with clients, service providers and other offices
  • Organizing, preparing agendas and taking minutes of board meetings and annual general meetings (AGMs)
  • Act as liaison with investors and shareholders, responsible for issuing capital transactions and shares, organizing share transfers
  • Assist in the financial reporting to investors
  • Incorporation, liquidation and mergers of companies
  • General company secretarial housekeeping including maintaining all statutory company registers and documents
  • Dealing with correspondence, collating information and writing reports, ensuring decisions made are communicated to the relevant company stakeholders
  • Liaising with external advisers, such as lawyers and auditors and regulators
  • Maintenance of company internal databases
  • Maintaining the register of shareholders and monitoring changes in share ownership of the company
  • Be closely involved in restructuring and/or setting up new investment structures
  • Exercise all kind of corporate actions including preparation of documents
  • Taking a role in share issues, mergers and takeovers
  • Supervision and monitoring of more junior members of the team


  • University Degree ideally in economics, finance, law or similar
  • 5+ years of experience in a similar role
  • Experience in the Fund Industry in Luxembourg
  • Detailed knowledge of corporate secretary tasks and Luxembourg corporate law
  • Analytical, problem solving and business analysis skills
  • Good overview of the legal practices in different countries
  • Excellent Communication Skills and experience in handling of MS Office applications
  • Willingness to provide a superior internal and external client service
  • Highly organized with good interpersonal skills
  • Ability to prioritize issues at a company level
  • Proactive and positive personality with strong integrity
  • Highly accurate with good attention to detail
  • Fluent written and spoken English and French. Any other languages would be an asset