Falkerin™ Recruitment specializes in Legal & Compliance, Accountancy & Finance as well as Banking and Operational Services recruitment. We are also often mandated to assist in recruiting for Business Support roles such as HR, Personal Assistant, Receptionist or Administrative Officer positions. We work with leading financial institutions in Luxembourg. Our clients’ portfolio include major Service Providers, leading Fiduciaries, Management Companies, Real Estate Investments and global Private Equity Houses.

Please see below job description and if you believe you have relevant experience and would like to be considered for the post please send us your CV in English directly to legaljobs@falkerin.lu or by clicking on the below APPLY button. Please make sure to include Reference# of the position in question.

If the role is not in-line with your expectations but you would like to receive professional advice regarding your career, Luxembourg labour market or more information about other current job opportunities please contact us either by using one of the two electronic forms available on this website or by calling our Luxembourg office at: +352 691 728 795. 

Responsibilities:

• Preparing Board packs, taking notes at meetings, support preparation of minutes and subsequently distributing to all participants
• Actively follow up on actions points resulting from the meetings
• Liaising with other members of staff and external parties
• Filing company’s documents with the Luxembourg Business Register
• Producing documents, briefing papers, reports, and presentations
• Taking an active role and contribute to the fulfilment of the Luxembourg Management Plan
• Responsible of the periodic update and maintenance of the company Banking Signatory List
• Assure an effective interaction with Banking Support Team and DDQ team
• Assisting with Staff queries on general company secretarial matters
• Provide assistance in ad hoc CoSec project as required
• Provide support to the Group CoSec colleagues and being part of the relevant Peer Group
• Carrying out research to assist the Management and the Supervisory Board with their duties;
• Scheduling appointments and organising diary entries of Head of Jurisdiction and of the Management and Supervisory Board members where needed
• Setting reminders for meetings, appointments and other important tasks
• Planning conferences, workshops, seminars and other local events
• Effective interaction with BD/ Marketing/Engagement team to avoid overlaps
• Arranging Luxembourg update calls, and ensuring follow up
• Supporting the Senior Governance Manager in planning and executing plans to maximise the benefit of Executive Board and Group Board visits
• Creating and maintaining event calendars involving the Luxembourg Leadership Team
• Management and Supervisory Board satisfaction
• Operational efficiency
• Adherence to internal controls and proactive risk management
• Improved colleague engagement

Requirements:

• University degree
• 1 to 3 years of relevant experience in a similar role preferably in a large or international corporation or organization
• Demonstrate commitment to Aztec’s mission, vision and values
• Excellent attention to detail
• Excellent organisation and people management skills
• Proficiency in PowerPoint and Excel
• Full fluency of the English language. Knowledge of French or German is an asset
• Ability to prioritise and multitask efficiently
• Strong written and oral communication skills
• Strong stakeholder management, both internal and external
• Working knowledge of standard office software packages
• Experience in handling web-based management systems. Experience in using financial, travel, procurement modules
• Discretion, tact, politeness, reliability
• Acting as a team player and facilitating team work
• Ability to perform work of confidential nature and handle a large volume of work
• Positive and constructive attitude